Executive Assistant to the Office of the CEO
Key Information
Role: Join and support Longview’s Office of the CEO. Maximise the impact of Sim (CEO) and Gavin (Chief of Staff) by managing emails and communications; scheduling, and preparing for and following up from meetings; tracking executive initiatives and proactively identifying ways to create more capacity for the Office of the CEO.
Location: This role is in person from our London office. We may be able to sponsor a UK visa for this position.
Salary:£70,000 - £85,000 (equivalent to ~$90,000 - $110,000)
Benefits: 10% employer pension, private healthcare including vision and dental, 25 days holiday minimum; 4 months fully paid family leave; £5,000/year wellbeing budget, £2,400/year professional development budget, and a well-stocked office fridge.
Application Deadline: We will be reviewing applications on a rolling basis.
Impact in this role
The Office of the CEO sets Longview’s strategy, hires for key roles, holds important donor and stakeholder relationships, attends philanthropy and cause area conferences, and identifies and implements organisational initiatives. We are looking for someone to join this team and act as a force multiplier on Sim and Gavin’s work. An excellent Executive Assistant will take ownership of worksteams from Gavin (Chief of Staff) including scheduling and inbox management; engineer time-saving systems that amplify Sim and Gavin's impact; proactively pick up ad hoc workstreams; support Sim with donor/key stakeholder meetings; liaise with the rest of the organisation, ensuring smooth communication between the Office of the CEO and the wider team. This all serves to add capacity and free up Sim and Gavin’s time to focus more directly on achieving our aim of moving hundreds of millions of dollars a year to impactful projects in AI safety and governance, biosecurity, and nuclear weapons policy.
How to apply
Submit an application form here.
Role information
Areas of responsibility
The Executive Assistant to the Office of the CEO will:
- Manage the CEO’s inbox, including:
- Creating systems for inbox management and ensuring emails are responded to in a timely manner.
- For example, ensuring donor emails are responded to within 24 hours wherever possible.
- Triaging and drafting emails.
- Proactively actioning items wherever possible, including liaising with other team members to source relevant information (e.g. registering for conferences; commissioning research, etc).
- Potential to manage the Chief of Staff’s inbox in the future.
- Creating systems for inbox management and ensuring emails are responded to in a timely manner.
- Prepare Sim and Gavin for their meetings (including conferences) and support on follow up actions.
- Track executive initiatives and ensure timely delivery of action items to free up bandwidth, e.g. preparation for board meetings
- Schedule meetings, travel, and otherwise coordinate the schedules of the CEO and Chief of Staff both internally and externally.
- Generally support the CEO and Chief of Staff to not be bottlenecks on Longview’s work.
- Proactively problem solve and pick up ad hoc projects where you think this will save the CEO and Chief of Staff time and push forward our most important priorities
Ideal candidate profile
We think that strong candidates for this role might have many different kinds of backgrounds, but these are a few traits that will help candidates stand out in the hiring process and succeed in this role:
- Conscientiousness: Strong work ethic and commitment to getting the job done.
- Attention to detail: You are obsessed with ensuring work is delivered excellently and all of the details are right.
- Support-oriented: Genuinely motivated by supporting others to have as much impact as possible.
- Ownership mindset: Able to autonomously own and drive forward projects. Feels comfortable taking on an ambiguous problem, making it concrete, and solving it.
- Comfortable with feedback: Extreme openness to giving and receiving real time direct feedback in the pursuit of excellence.
- Communication: Exceptional written and verbal communication. When you send a message, people understand exactly what you’re trying to convey.
- Mission motivated: Commitment to Longview’s mission of moving as much impact-adjusted money to highly impactful projects as possible.
If you’re on the fence about applying because you’re not sure you meet every qualification, we encourage you to apply anyway; we’ll be happy to review your application.
Application Process
- First stage: Complete this application form, and complete a short screening test that will be emailed after you submit your application.
- Second stage: First interview (30 minutes)
- Third stage: Paid work task(s) - 2h-6h
- We will pay candidates £40/hr for completing this stage.
- Anyone doing a paid work task must have the relevant right to work in the place where they are doing the work.
- Fourth stage: Second interview (1 hour) and reference checks
- More information on Longview’s referencing process can be found here.
- Fifth stage: in-person 2-5 day work trial
- We recognise an in-person trial is a significant commitment. An honorarium will be provided to all candidates who complete a work trial and travel and accommodation costs will be reimbursed.
- For those with the right to work in the UK this will be an in person work trial. For those without the right to work, this will be a remote work trial, but we might request you to travel to our London office to meet the team.
- We are keen to work with the final candidate(s) to ensure they are able to complete a work trial, and aim to be flexible and accommodating. Please reach out if you are interested in applying but think you’d be unable to complete a work trial.
- We recognise an in-person trial is a significant commitment. An honorarium will be provided to all candidates who complete a work trial and travel and accommodation costs will be reimbursed.
The starting date for the position will be determined together with the successful applicant.
About Longview Philanthropy
Longview Philanthropy’s mission and activities
Longview Philanthropy is a non-profit based in the UK and US. We design and execute bespoke giving strategies for major donors. Our grant recommendations are driven by the conviction that we can use evidence and reason to find the highest-impact donation opportunities. We focus on global challenges that could transform our future for many generations to come, including AI safety and governance, biosecurity, and nuclear weapons policy. Everything we offer is free-of-charge, independent, and often reviewed by external experts. We currently advise donors worldwide. We have directly influenced or moved nearly $100m since our founding, and are scaling up with the aim of moving $100m+/year.
Longview Philanthropy’s team culture
We are a collaborative, dedicated and positive team. We are all deeply motivated by the work that we do and the impact we can have. We are an ambitious organisation with a culture of clear communication, commitment to excellence, direct feedback, ownership over our work and a strong focus on outcomes. 1/2 of our team works from our office in London, with the other 1/2 remote in the US.
Longview Philanthropy is an equal opportunity employer and we aim to employ people with many different experiences, perspectives and backgrounds who share our passion and believe in our mission. We do not discriminate on the basis of ethnicity, religion, nationality, gender, sexual orientation, age, marital status, or disability status. We are happy to make any reasonable accommodations necessary to welcome all to our workplace. Please contact us to discuss adjustments to the application process.