Executive Assistant to the CEO

Key Information

​​Deadline to apply: We will review and process applications as they come in and aim to respond within 10 working days of receiving the fully completed first stage. Applications will close midnight BST, Sunday 15 May 2022 or sooner if a successful hire is made before the deadline.

 

  • The role: working closely with Longview CEO Natalie Cargill to ensure she is supported in her communications (e.g. inbox management) and broader work (e.g. research ahead of meetings, research for projects).

  • Location: We have a preference for this role to be in-person and London-based. However, we will consider fully remote work if that is a requirement. If you think you are a strong fit for this role, but are not London-based, please do apply. 

  • Starting salary: c. £60,000 p.a. (c. $80,000), dependent on experience and skills.

  • We are able to sponsor work visas for this position.

 

Responsibilities

The Executive Assistant to the CEO will:
 

  • Manage the CEO’s inbox, which includes:

    • Creating systems for inbox management: creating and updating processes to ensure all CEO emails are replied to in a timely fashion (within 24 hours where possible).

    • Drafting emails to a wide variety of stakeholders (e.g. philanthropists, our expert network, project collaborators).

  • Conduct research and prepare comprehensive meeting agendas ahead of the CEO’s meetings, e.g. research into call participants, organisations and relevant topics. 

  • Conduct research to inform the CEO on a wide variety of topics, e.g. research into events, conferences, summarising other research. Communicate this research succinctly in writing. 

  • Schedule meetings and book business travel arrangements; be responsible for managing the diary and schedule of the CEO.
     

The successful candidate will be managed by our Managing Director, Simran Dhaliwal (which involves weekly 1-1s and regular performance reviews). They will be in ~daily communication with Natalie.
 

 

Who Should Apply for This Role?

The ideal candidate will demonstrate the following attributes:


Essential

  • Excellent communication skills: ability to judge the tone needed for a wide variety of communications and draft emails/documents appropriately.

  • Action-oriented: someone who loves getting things done.

  • Highly organised: demonstrated ability to juggle multiple projects with competing deadlines and priorities.

  • Outstanding attention to detail: ability to execute on tasks and bookings without error.

  • Proactive: the ideal candidate will be proactive, continually improving systems to increase the productivity of the CEO.

  • Thrive with a high task-variety: someone who enjoys working on many different things, is flexible, and is comfortable with regular context switching. 

  • Discretion and confidentiality: commitment to maintaining appropriate levels of confidentiality. 

  • Independent: able to use discretion and good judgement to execute on tasks without step-by-step instructions.

  • Ability to put work in context: someone who consistently views individual tasks as part of its wider project, keeping in mind the ultimate project purpose and aims.

  • Familiarity with effective altruism: we are a mission-driven organisation and familiarity with the concepts of effective altruism and longtermism are important as they guide our content, work and strategy.   

 

Desirable

  • Previous experience as an Executive Assistant, Personal Assistant or other operations-focused role.

    • If you think you are a strong fit for this role, but do not have prior experience in a similar role, please do apply. 
       

We are able to sponsor work visas for this position.

Salary, Benefits and Location

  • We have a preference for this role to be in-person and London-based. However, we are able to consider fully remote work.

    • Longview will cover travel and accommodation costs for remote candidates to work from London/Oxford at regular intervals (e.g. quarterly).

  • Starting salary of c. £60,000 p.a. (c. $80,000), dependent on experience and skills.

  • Benefits include: generous paid vacation time, 10% employer pension contribution, equipment budget, training budget, £5,000 p.a. well-being budget, private healthcare (Aviva), and a well-stocked office fridge. 

  • We also have flexible working hours and some team members regularly work from home. 

Application Process

  • First stage: CV, short application form & standardised test.

    • Once you have submitted the short application form and emailed your CV to jobs@longview.org, you will be emailed the next working day with instructions to complete the online standardised test. No preparation is needed for the standardised test.  

    • We aim to let you know the outcome of your application within 10 working days of you completing all components of this stage.

    • Deadline: midnight BST, Sunday 15 May 2022. Note that we will close applications early if a candidate is successfully hired before the deadline.  

  • Second stage: paid work task (c. 4 hours).

    • We will pay candidates £50/hr (total £200) for completing this stage.

  • Third stage: in-person structured interview (1 hour).

  • Fourth and final stage: in-person 1 week work trial.

    • We recognise an in-person trial is a significant commitment. Compensation will be provided to all candidates who complete a work trial (£1,000/working week). We are keen to work with the final candidate(s) to ensure they are able to complete a work trial, and aim to be flexible and accommodating. Please reach out if you are interested in applying but think you’d be unable to complete a work trial.

  • The starting date for the position will be determined together with the successful applicant. However, we are looking to hire as soon as possible.

  • Email jobs@longview.org with any questions. 

  • Longview Philanthropy is an equal opportunity employer. We are happy to make any reasonable accommodations necessary to welcome all to our workplace. Please contact us to discuss adjustments to the application process.

About Longview Philanthropy

Longview Philanthropy’s mission and activities

Longview Philanthropy is a non-profit based in London and Oxford. We are a longtermist grantmaking, research and advisory organisation and we currently recommend grants totalling tens of millions of dollars p.a. Our grant recommendations are driven by the conviction that we can use evidence and reason to find the highest-impact opportunities in the world. We focus on global challenges that could transform our future for many generations to come, including safely navigating emerging technologies and fostering a society with a more long-term outlook. Everything we offer is free-of-charge and independent. 

 

Longview Philanthropy’s team culture

We are a collaborative, dedicated and positive team. We are all deeply motivated by the work that we do and the impact we can have. We are an ambitious organisation with a culture of clear communication, feedback, ownership over our work and a strong focus on outcomes.