People Operations Associate

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The role

Apply here by EOD Tuesday, 5 May 2026

The People Operations Associate will own the operational backbone of Longview’s People Operations function, covering payroll and benefits administration, HRIS management, culture and engagement initiatives, and project ownership across People Ops. They will report to the People Operations Manager.

The core challenge of this role is figuring out how to make the operational side of People Ops run as efficiently as possible, so that you and the People Operations Manager can spend the majority of your time on work that uniquely requires staff time and positively impacts the rest of the organization, for example, culture, onboarding, management practices, and team cohesion. That means building automated workflows, writing good process documentation, and working with a team of contractors.

About Longview

Longview Philanthropy is a non-profit with offices in London, Washington DC, and San Francisco. We may establish an office in New York City. We provide support and expert grantmaking for major donors, focused on the highest-impact opportunities to reduce catastrophic and existential risks, and increase the value of the future. Our primary focus areas are AI safety & governance and nuclear weapons policy.

Over the last seven years, we have advised on or directly deployed more than $166 million in donations. In 2025 alone, more than $60 million was deployed to AI safety. In 2026, we aim to move $200 million — making us the second largest funder in that field. If we successfully meet our hiring goals this year, the People Operations Associate would be supporting the world’s second-largest grantmaking team in AI safety. To learn more about Longview, see here.

We are a team of driven, thoughtful professionals who balance high expectations with warmth. Team members take full ownership of their work, communicate openly, and view feedback as an opportunity to grow. Our operating values reflect the shared values and behaviors of Longview staff, the values we have agreed to keep central in our work.

Why we’re hiring

Longview is doubling in size over the next year (as of April 2026, we have 23 full-time staff across the UK & US). This creates two parallel challenges: keeping necessary people operations running reliably with twice as many staff, and actively stewarding our culture through a period of significant growth. This role will directly enable the organization to move toward its ambition to move $200 million per year to high-impact grantees.

With an Associate on board, People Operations will be able to play a more strategic role at Longview, working with our contractors and systems to assess the needs of our staff and design initiatives to engage and retain them. By taking care of the essential People Operations work that allows our team to do their work, the Associate will enable and support the Manager to partner with the Leadership Team in a more strategic capacity.

 

 

As People Operations Associate, you will:

Contribute to culture, performance, and engagement efforts

You’ll work closely with the People Operations Manager on:

  • Onboarding: ensuring new starters are ramped up, integrated, and thriving as quickly as possible
  • Cross-team collaboration: designing and delivering initiatives that keep a growing, distributed team connected
  • Team events: curating team meals and team days, and supporting the annual retreat and coworking weeks
  • Working norms: documenting and socializing how we work, so that our unique culture doesn’t drift as we scale
  • Management practices: making our management processes visible, consistent, and well-understood across the org, for example our performance review and peer feedback processes, our 1-1 and skip management templates, and our probationary review templates
  • Engagement: running surveys (we use Culture Amp), tracking follow-up actions, and delivering recognition and belonging initiatives

 

Keep the People Operations train on the tracks

You’ll independently own:

  • Payroll and tax compliance (UK and US)
    • Our HRIS, Rippling, handles the vast majority of this work, so your role is oversight and quality control
  • Benefits administration (UK and US)
    • We work with brokers in both countries. We offer a generous benefits package already, but you would ensure that we stay competitive with our offering, processing is efficient, and staff know how to make the most of them. 
  • HRIS administration (Rippling)
    • Process employment changes, maintain our leave policies, approve expenses, automate repeated workflows, and ensure accurate employment records
  • Staff support for People Operations
    • Respond to staff queries about their pay, benefits, and policies as relevant

What we’re looking for

We care more about how you approach your work than what you’ve done before. Here are some things we expect to find in a successful People Operations Associate candidate:

  • Attention to detail and reliability: You understand that accuracy is non-negotiable in HR administration work that affects people’s pay, benefits, and experience. You build systems that ensure things are right the first time, and you take pride in executing well. 
  • Systems mindset: You look at a manual, recurring process, and think: “How do I make this run without me?” You have the creativity and technical skills to make that happen.
  • Ownership: You take projects from scoping to completion — managing timelines, stakeholders, and communications independently, and driving things to a conclusion without needing to be chased. You understand that owning a workstream means ensuring it happens in the timeframe and to the standard agreed, not that you necessarily need to complete every step yourself.
  • Initiative and drive: You spot tasks that need doing without waiting for them to be delegated to you, and you proactively suggest ways People Ops can improve.
  • Interpersonal skills and approachability: You’re the kind of person colleagues feel comfortable approaching — for a benefits question, a payslip query, or something more sensitive. Being trusted and approachable is an important part of being a People Ops team member!
  • Strong confidentiality practices: Understanding of the importance of sensitivity, privacy, and confidentiality when dealing with sensitive employee information
  • Resourcefulness and judgment: You exercise good judgment in conditions of uncertainty, know when to escalate and when to make an executive decision, and bring resourcefulness to problems you haven’t encountered before. You’re comfortable operating in ambiguity rather than relying on set processes.
  • Leveraging external expertise: knowing how to brief contractors, translate their recommendations into actionable internal processes, and hold them accountable for deliverables without needing to be the subject matter expert yourself.
  • US HR familiarity: You have at least a working familiarity with US HR — benefits, labor laws, state-level variation — and are excited to develop that understanding further. 
  • Belief in the work: You genuinely believe that how an organization treats its people is important not only for those individuals but also for the mission of the organization. You want to work somewhere that deeply values People Operations work. 
  • Belief in the mission: Longview’s mission is to maximize positive expected impact on the long-term future, including extreme risk, via grantmaking and fundraising. Our cause areas are AI safety and nuclear weapons policy. The People Operations Associate should be genuinely motivated by this mission and care about these issues, since our mission drives everything we do.

Experience:

  • At least one year of professional work experience is essential
  • Experience in an HR team supporting US-based staff is strongly desired
  • Experience in any of the following would be an advantage but is not essential:
    • Multi-state US HR compliance
    • Benefits administration for US employees
    • Workplace culture strategy
    • Employee engagement
    • Working in the operations team at a high-growth or scaling organization
  • Prior work or voluntary experience in EA-aligned organizations or philanthropy is not required; a genuine interest in Longview’s mission is what matters.

We imagine that successful candidates will possess most or all of the above competencies. If you’re on the fence about applying because you’re not sure you meet all the criteria listed, we still strongly encourage you to apply!

Location and travel

This is an in-person role in one of our existing hubs in the US: Washington DC or San Francisco are preferred; New York is considered. You'll be expected to work in-person with your US colleagues for 4-5 days/week.

We offer relocation support if you don’t already live in one of those states. We may be able to sponsor a visa for this position. Please make a note in your application if you have any questions about this.

Your closest collaborator will be the People Operations Manager, Ruth Wallis, who is based in London. You will work in person with the People Operations Manager for at least one week per quarter, sharing the travel burden between you. You’ll also be encouraged to occasionally travel to other US hubs to spend time in person with your colleagues. We think in-person time is especially valuable during someone’s first year in a role, and we reimburse all related travel expenses.

Start date: This will be determined with the successful applicant. The ideal candidate would start in June 2026.

Compensation:

These ranges are for individuals working from one of our offices in Washington DC, San Francisco or New York City. Compensation may be adjusted for other locations.

  • Total compensation: $93,500-$110,000
    • Base salary: $85,000-$100,000
    • Unconditional 401(k) contribution: 10% of base salary; $8,500-$10,000

We're aiming to hire an Associate, but we're open to hiring an Analyst or Manager if the candidate’s experience and skills align more appropriately with those titles. The salary range would be lower for an Analyst, and higher for a Manager.

Benefits:

  • 100% employer-paid private health insurance with UHC
    • Longview covers 50% of dependent premiums
  • 100% employer-paid dental & vision coverage with Guardian
    • Longview covers 50% of dependent premiums
  • Life insurance, long and short-term disability coverage
  • 25 days’ vacation + 7 federal holidays (which you can flex) + 4 days off for the annual org-wide winter shutdown, time off in lieu when you work a non-working day, 10 days’ sick leave at full pay
  • 4 months fully paid family leave (after 41 weeks of service)
  • $3,000 annual professional development budget
  • $2400 annual wellbeing budget that can be used for gym memberships and fitness classes

 

Please note employer 401(k) contributions are subject to a 90-day postponement period.

 

How to apply

Submit an application form here.

Application Deadline: EOD Tuesday 5 May 2026

Application process

  • First stage: Application form
  • Second stage: Screening interview (to be scheduled on a rolling basis after application)
  • Third stage: Paid work task(s) — 2 to 6 hours
    • We will pay candidates $50/hour for completing this stage.
  • Fourth stage: Interviews (2x 1-hour calls) & reference checks
    • We will conduct interviews on a rolling basis.
    • One interview will focus on your background and experience relevant to the role. The second interview will explore how you give and receive feedback, and general ways of working at Longview.
    • More information on Longview’s referencing process can be found here.
  • Fifth stage: Final conversations + potentially a 1- to 5-day work trial (location to be determined with the applicant)
    • We recognize a work trial is a significant commitment. An honorarium will be provided to candidates who complete a work trial, and travel and accommodation costs will be reimbursed.

 

Longview is an equal opportunity employer. We aim to employ people with many different experiences, perspectives, and backgrounds who share our passion and believe in our mission. We do not discriminate on the basis of ethnicity, religion, nationality, gender, sexual orientation, age, marital status, disability status, political affiliation, citizenship status, conviction record, military status, or personal appearance. Please contact us to discuss any adjustments to the application process.