Privacy Policy

Last updated: 31 January 2024

Longview Philanthropy USA Inc. (collectively, “Longview USA”) and Longview Inc. Ltd (“Longview UK”) are separate, but affiliated, organisations that cooperate to meet our common goals. Because of this affiliation, and to reinforce our commitment to protecting the privacy and security of the personal information we process, Longview USA and Longview UK have cooperatively adopted the following Privacy Notice.

Longview UK and Longview USA are “controllers” of your personal information as it is described in this Privacy Notice. This means we make decisions about how and why your information is used, and have a responsibility to make sure that your rights are protected when we do so.

What does this notice cover?

This Privacy Notice describes how Longview USA and Longview UK (collectively, “Longview”, “we,” “us,” or “our”) collect, use, and share your personal information when you:

1. visit any websites operated by us, including https://longview.org/ and any other sites or applications containing a link to this Privacy Notice (collectively “Websites”); or
2. interact with us offline (for example, when you apply for a role within our organisations or volunteer at one of our events).

This notice provides additional details regarding how we process the personal information of individuals in the United Kingdom (“UK”), including a description of rights you may have over your personal information under applicable UK law.

Longview may have other unique privacy notices that apply to specific situations. To the extent you were provided with different privacy notices that are applicable, those notices will govern our interactions with you, not this one.

If you provide us with personal information of anyone other than yourself (such as a friend or family member), please note that you are responsible for complying with all applicable privacy and data protection laws prior to providing that information to Longview (including obtaining consent, if required).

If you have any questions, please contact us using the details in the “Who we are and how you can get in touch” section below.

What personal information do we collect?

When we refer to “personal information,” we mean information which relates to an identified or identifiable individual (i.e. a natural person). We may collect and process your personal information:

1. directly from you (including through online forms or in conversation with staff during the course of service delivery);
2. from the device(s) you use to access the Websites;
3. from third parties (for example, if a potential partner provides information as part of due diligence); and
4. from public sources (such as LinkedIn).

Personal information we collect from you directly

• Identity and contact data, such as your name, profession, date of birth, mailing address, email address, and phone number. We may request additional information to verify your identity when you make a donation or pledge, or contribute to our funds.
• Information about your interests, preferences and affiliations insofar as they relate to the services that we provide (e.g., providing advice on funding, organising events).
• Transaction data, including billing address, bank, and payment card information. For residents of the UK, we ask for UK taxpayer status for Gift Aid purposes.
• Communication preferences, including any consents you have given us.
• The content of your communications or any other personal information you provide to us directly, such as information provided voluntarily in relation to your profession, your salary after tax, and your date of birth.
• Recruitment information, such as your CV/resume, application form, background information and third party references (if recorded).
• Demographic information, such as country of residence, gender, and age
• Service engagement with Longview, such as your attendance at relevant events or activities on the Websites.

When we need your information to collect a donation or to review you for some service, we may not be able to do so if you do not provide us with this information.

Personal information we collect from your device(s)

We may collect information from the device(s) you use to access the Websites, such as your Internet Protocol (IP) address; device type; dates and times you visit and use the Websites; activity on the Websites and referring websites or applications; Uniform Resource Locators, or URLs (i.e., website addresses) visited prior to arriving and after leaving our Websites; and approximate geolocation. We typically collect this information through the use of cookies and similar technologies.

For more information on how we use cookies, please see our Cookie Notice.

Personal information we collect from third parties

We may collect your personal information from third parties, including the following:

Giving What We Can

We may collect personal information about you if you make a donation to us, or to funds that we advise on, using the Giving What We Can platform. The funds we advise on include the Nuclear Weapons Policy Fund and Emerging Challenges Fund. Such information may include (as relevant) your name, contact information, donation amount, donation date, address and country of tax residency.

Other organisations and industry experts

We work closely with organisations and industry experts in identifying and filling opportunities. Those opportunities primarily include grants, but may include jobs, volunteer roles, scholarships, conferences and fellowships in areas related to our work. Those organisations and industry experts may pass on data to us about individuals they interact with such as potential grantees, job applicants, employees, or volunteers so that we can assess them as potential recipients of our services, provide services to them, or consider them for a role.

We may also ask trusted informal advisors in their relevant areas to get advice, such as help assessing a potential grant or to get formal or informal references in recruiting.

Publicly available sources

We may collect personal information about you from publicly available sources directly, including social media sites (e.g., LinkedIn) or news articles, or indirectly using subscription services that collect publicly available data. Such information may include (as relevant) your education, employment history, and credentials.

We may do this, for example, when you apply for a role within our organisation or when conducting due diligence.

How do we use your personal information?

We use your personal information for the following purposes:

• to solicit and collect donations, assess grant requests, conduct due diligence, and process grants including making donations and communicating with donors and grantees;
• to assess your suitability for services, events, funding, collaborations, roles, or other opportunities at Longview or at organisations Longview is assisting, and to suggest you for, or contact you about, any of these things;
• to conduct research, support discussion of ideas and research, and publish related content;
• to run conferences, retreats, or other types of events.
• to assess the impact of our work, and to promote our work and values through, for example, presentations and articles
• to communicate with you, including to notify you about changes to our terms, undertake surveys and give feedback, process your concerns and queries, and provide you with information we think may be useful to you;
• to use data analytics to improve our website, services, online forums or sites, marketing efforts, and user experience;
• to carry out proper governance on our funding and make public reports about donations (such reports will not directly identify you, but we will use your personal information when creating them);
• to administer and protect Longview, our initiatives, our people (including employees and contractors), and our websites; and
• to generally protect our legal rights and comply with law and regulation.

How do we share your personal information?

Longview USA and Longview UK are separate, but affiliated, entities that share common goals and certain resources. As such, your personal information may be shared amongst these entities.

We may share your personal information with third parties as follows.

Grant recipients

If you are a grantee, we may share your personal information with other funders that might be interested in providing funding to you, but we will only do so with your explicit consent.

Other times we may share your data

In exceptional circumstances, we reserve the right to pass on your personal information when there is a legal or “duty of care” imperative (for example, if we need to safeguard other individuals).

We may share your personal information with our affiliate companies and organisations for the purposes set out in this notice.

We may also share your personal information with third-party service providers, who will process it on our behalf for the purposes identified above. We use third-party providers of certain services such as, but not exclusively, financial and accounting services, legal services, IT services, event-and travel-related services, and communications services. We also pass information to our payment processing partner when you make a payment such as a donation — we do not generally store your card details when doing so.

Other than that, we may share your personal information:

• with government authorities and/or law enforcement officials if required for the purposes above, if required by law, or if required to protect our legitimate interests (e.g. with HMRC for tax regulation purposes in the UK);
• with funders and investors to help our organisation grow;
• if all or part of our organisation is closed, combined with another organisation, or becomes its own organisation (for example, when an initiative is no longer hosted by Longview), we will share your personal information with external advisers (such as lawyers, accountants, or financial advisers) who are helping us with this process and the owners of the new organisation; and
• in connection with any legal process or potential legal process.

How do we secure your personal information?

We put in place organisational and technical measures to protect your personal information. These measures include taking all steps reasonably necessary to ensure our IT systems are secure and putting in place procedures to deal with suspected data breaches. In the unlikely event of a data breach, we will take steps to minimise the loss or destruction of data and, if required by law, will notify you. We have implemented data security procedures and relevant staff receive data security training.

Although we use reasonable security measures once we have received your personal data, the transmission of data over the internet (including by email) is never completely secure. We work to protect personal information, but we cannot guarantee the security of information transmitted to or by us.

How long do we keep your personal information?

We will only keep your personal information for as long as we need it to achieve the purposes set out above. This period will vary depending on the nature of your interactions with us.

If we no longer need your personal information, we will delete it or anonymise it so that nobody can identify you from the information.

Updates to this Privacy Notice

We reserve the right to change this Privacy Notice from time to time. We will alert you when changes have been made by indicating the date this Privacy Notice was last updated or as otherwise may be required by law. It is recommended that you periodically revisit this Privacy Notice to learn of any changes.

Who we are and how you can get in touch

Longview Philanthropy USA Inc. is a nonprofit nonstock corporation, the US Federal Employer Identification Number of which is 93-2664730. Longview USA’s address is 2093 Philadelphia Pike #7230, Claymont, DE, 19703, United States.

Longview Inc. Ltd is a company limited by guarantee, the registration number of which is 14444004. Longview UK’s registered office is at Fora Shoreditch, 21-33 Great Eastern Street, London, United Kingdom, EC2A 3EJ.

If you have questions in relation to this Privacy Notice or on how we use your personal information, please contact us at: info@longview.org.

Additional information for the United Kingdom

The UK General Data Protection Regulation (“UK GDPR”) requires us to provide additional information about how we handle the personal information of individuals subject to those laws. If you are a UK resident, or are otherwise within the scope of the UK GDPR, the following sections apply to our processing of your personal information.

Legal bases for processing your personal information

We will process your personal information only where we have a legal basis for doing so, including:

• when we need it to perform a contract we are about to enter into or have entered into with you (for example, a contract of employment or for services or entering into a contract for donations);
• when it is necessary for our “legitimate interests” (or those of a third party) and your interests and rights do not override our interests;
• when you have given us your consent (for example, where you sign up to receive information about the events or opportunities we offer); and
• when we need to comply with the law.

When we refer to our “legitimate interests,” we mean:

• to improve our programs, website and services, for example, through the use of data analytics;
• to keep our records updated and to study how our Websites and other services are used;
• to administer and protect the charity and web presence (including troubleshooting, data analysis, testing, system maintenance, support, reporting, and hosting);
• to inform our marketing strategies; and
• to best serve our aims (to further moral and philanthropic purposes; to carry out work for the public benefit; to support and invest in other organisations that aim to do the same) in the most efficient manner possible.

For more information on how we use your personal information, please see the “How do we use your personal information?” section above.

Sensitive information

Certain types of personal information may be considered “sensitive” under the UK GDPR, such as information about your race or ethnic origins, political opinions, sex life or sexual orientation, religious beliefs, and health information. We may collect sensitive information, in certain circumstances. For example, we may collect:

certain information about your philosophical, political or religious beliefs to the extent that these relate to your views on philanthropy in our focus problem areas;
if you are attending an event, your dietary and access requirements;
information about ethnicity, for the purposes of diversity monitoring.

We will generally ask for your consent for this sensitive information, but we may also rely on other legal bases to collect and use it, for example, when we need to do so for safeguarding purposes, to protect your vital interests, to obtain legal advice, or because we are subject to a legal obligation.

Your personal information rights

Under the UK GDPR, you may have the right to ask us for a copy of your personal information; to correct, delete, or restrict (stop any active) use of your personal information; and in certain cases to obtain the personal information you provide to us in a “structured, machine readable format”. You can also object to the use of your personal information in some circumstances (in particular, when we don’t have to use the data to meet a contractual or other legal requirement, or when we are using the data to send you marketing emails).

Where you have given us your consent to use your personal information, you can withdraw that consent at any time. If you do, we will stop using your personal information immediately, unless we collected it for a different purpose (for example, the information is necessary to comply with a legal obligation). If you decide to withdraw your consent, this will not affect the lawfulness of our actions before you made that decision. This means that our use of your personal information before you withdrew your consent remains legal.

These rights may be limited, for example, if answering your request would reveal personal information about another person or if you ask us to delete information which we are required by law to keep or have important legitimate interests in keeping.

You also have the right to complain to a data protection authority about how we process your personal information. In the UK, the supervisory authority is the Information Commissioner’s Office.

To exercise any of these rights, or to make a complaint to us, you can get in touch using the details set out in the “Who we are and how you can get in touch” section above.

Cross-border transfer of your personal information

Longview is based in the United Kingdom and the United States. We generally store your personal information within the UK and the US, but sometimes we use service providers who access your personal data in other countries.

When we need to share your personal information with people or organisations outside the UK, including in the United States, it might be subject to data protection laws that offer less protection than under the UK GDPR. Where this is the case, we take steps to ensure your personal information is protected, including by entering into contracts that have been approved by the relevant authorities (such as “standard contractual clauses” or an “international data transfer agreement”). If you want to learn more about this, or to get a copy of the transfer mechanism that we use, please reach out using the details given in the “Who we are and how you can get in touch” section above.